The Hatcher Conference Center does not allow any food or beverage to be brought in by event participants and/or outside caterers. All food and beverage services must be managed and provided by the Conference Center’s caterer, Aladdin. Catering guarantees are due no later than 12:00 noon, four days prior to the event. The group will be billed for the guarantee or for the actual number served, whichever is greater. In the event of cancellation within 48 hours of an event, the customer is liable for any food and production costs incurred up to that time.

Food Safety

Due to food safety liability, guests may not remove food from the function site.

Due to health regulations, no food or beverage may be removed for the premises following any function.

China Charges

Our Catering Department offers a high quality plastic service ware unless otherwise requested or noted. We also offer china services for any event at an additional charge amount.

Linen

As a standard, we provide tablecloths for all food and beverage tables. Linens for guest tables are included with full service plated breakfast, lunch, dinner and buffets. Linens for guest tables at receptions, continental breakfast breaks, and boxes lunches can be provided at an additional charge. The same applies to registrations tables, nametags, head tables and any additional tables that will not be directly used for food and beverage set up.

Linens are available in white or black. Other colors, depending on availability, may be special ordered. Specialty linens are also available for your food appointment to view the linens.

Attendants

Catering staff is provided for all served meals and some buffets. To ensure event success, attendants may be required.

Service Staff

Continental breakfasts, breaks, and receptions are priced for self-service. Buffet style functions are staffed with one attendant for every 25 guests and are included with the per person price. All waited meals servers are included. Served meals are priced on an individual basis.

Catering Equipment

The licensee is responsible for any equipment provided for catering services. Missing or damaged catering equipment or supplies will result in an additional charge.

Specialty equipment or supplies for a large event may need to be rented at an additional charge.

Parking

Attendees should park in the lot reserved for the Conference Center and use a provided parking pass in the front dash or back window. Overflow parking is available in the South Parking lot.