Archives
Introduction
Our Archives are a work in progress. Separate collections include:
- The Terry L. Coleman Museum and Archives
- The Bernadette Loftin Collection
- Waddell Barnes Botanical Gardens
- Macon State College (MSC)
- Middle Georgia College (MGC)
- Middle Georgia State University (MGA)
- Other special collections, including the Oral History Project - Vietnam
Mission Statement
The Middle Georgia State University Archives has been established:
- To appraise, collect, organize, describe, preserve, and make available select University records of historical value;
- To provide facilities for the retention, preservation, servicing, and research use of such records;
- To provide documentation of the development and growth of the University, including its physical plant and grounds, and its role in the state of Georgia and the middle Georgia community;
- To provide documentation of the activities of students, faculty, administrators, and alumni as they relate to the University;
- To serve as a research center for the study of the University’s history by members of the Middle Georgia State University community and the scholarly community at large;
- To serve in a public relations capacity by promoting knowledge and understanding of the origins, programs, and goals of the University and their development.
Collection Guidelines
In general, the Archives will collect:
- Policy statements, annual reports, subject reports, statistical summaries, correspondence, photographs, and other papers.
- Official University publications: catalogs, student newspapers and literary magazines, yearbooks, alumni magazines, newsletters, journals, admissions and fund-raising brochures, programs of events.
- Papers of faculty.
- Alumni memoirs, diaries, photographs, scrapbooks, correspondence, or other documents relating to the individual’s affiliation with Middle Georgia State University.
- Physical and digital clippings and photographs relating to the campuses, university personnel, alumni, and students.
The Archives generally will not collect:
- Books, articles, or records simply because they were owned by someone associated with the University.
- Routine financial or enrollment records of the University and its students.
The final decision as to whether an item will be accepted into or retained in the Archives will be made by the Director of Library Services. Considerations will include whether the item fits the mission of the Archives and its collection policies, as well as physical and financial capacity of the Archives.
Rules for Using the Archives
Making an appointment with the Library is recommended. Some of your requested items may take longer to locate than others. If you make an appointment, the librarian can have your request filled and waiting for you at your appointment time.
All users and visitors to the Archives are required to sign in. By signing in, you agree to abide by the rules. For the protection of our materials and collections, you may be denied access if you do not comply with the rules.
No materials, documents, or collections belonging to the Archives may be removed from the Archives without the express consent of the Reference Librarian, Assistant Librarian, or Director of the Library.
The Archives is monitored at all times for security. Visitors and researchers may be accompanied by a staff member.
While using our materials, you may have only paper, pencil, or a laptop computer with you. No pens are permitted.
All bags, containers, backpacks, purses, computer cases, coats, etc. must be left by the front desk while you are using the Archives. Neither the Archives nor the library is responsible for the security of your personal property.
No food or drink, even in a covered container, is allowed in the Archives. No gum or mints or other edible items are allowed. No chewing gum is permitted.
Please handle all materials as if they were ancient and fragile. Turn pages gently, and lay your pencil down while handling the materials. Please touch photographs only at the corners!
No self-service duplication of materials is permitted. You may not bring in your own scanner, cell phone with camera, or camera.
If you discover materials in need of rehousing or preservation treatment, please tell the Librarian.